2018 Annual Proxy Guide

17 2018 Proxy Guide Phase 4: Billing Mediant generates and distributes invoices on a weekly basis; invoices are generated for the distribution of proxy materials to the underlying shareholders of your company. Mediant invoices for votes captured, tabulated and reported by our system. Invoices for material distribution will arrive separately from invoices for the vote tabulation. These generally will arrive within one month of each other. If you have any questions pertaining to a Mediant invoice, please contact us at billingsupport@mediantonline.com or call 1-877-763-1671. INVOICING Invoice Process Invoices are generated on a weekly basis:  On or within five days of the mailing date, an invoice (BPX) for processing, postage and distribution is transmitted.  On or within five days of the meeting date, an additional invoice (BPV) covering vote return processing is transmitted.  Invoices are sent according to billing instructions, which should be provided to Mediant at the origin of the job setup utilizing our preferred standardized “Campaign Setup Form” (which is located in the Appendix Section of this guide). In the absence of the “Campaign Setup Form” a broker search card notification, an issuer notification or other sources will determine the billing party.  Postage advance invoices may be submitted up to 10 days prior to mailings for postage that is estimated to be higher than $5,000.